Fireflies.ai vs Apollo.io

Tagline

AI notetaker for meetings and calls

Find, contact, and close your ideal buyers with an all-in-one sales intelligence and prospecting platform.

Category

Pricing

Rating

Platforms

API

Open source

Description

Fireflies records, transcribes, and summarizes meetings across Zoom, Meet, and Teams.

Apollo.io is a leading sales intelligence and lead generation platform that helps businesses accelerate prospecting, qualify inbound leads, and fuel smarter selling. Trusted by over 600,000 companies, the platform provides access to a database of B2B contacts, workflow automation, AI-driven insights, and deep integrations with popular CRMs to streamline sales workflows.

Key features

• Incident summaries
• Slack bot

• B2B Prospecting Database
• Inbound Lead Qualification
• Data Enrichment
• Sales Deal Execution
• AI Assistant
• Apollo MCP
• CRM Integrations
• Chrome Extension
• Workflow Automation
• Email Campaigns and Outreach
• A/B Testing
• Pipeline Management

Pros

• Auto-joins Zoom, Meet, and Teams
• Multi-language transcription
• Speaker identification
• AI meeting summaries
• CRM integrations
• Team collaboration
• Searchable meeting library
• Native mobile apps

• Offers a completely free Starter plan that remains available indefinitely.
• Integrates seamlessly with leading CRM and sales platforms including Salesforce, HubSpot, and Marketo.
• Provides strong security standards, including GDPR compliance and ISO 27001 certification.
• Features an AI Assistant and Apollo MCP to accelerate research and prospecting tasks.
• Includes a useful Chrome Extension to streamline sales prospecting directly on target sites.
• Allows users to purchase additional email or export credits directly within the platform if needed.
• Provides SOC 2 verification to ensure high standards of data security and governance compliance.
• Provides a Pricing Calculator tool to help teams estimate costs based on headcount and requirements.

Cons

• Free tier is credit-limited
• Occasional transcription errors
• Bot presence can feel intrusive
• Privacy concerns for participants
• Subscription for advanced features
• Integration quality varies
• Occasionally misses speakers
• Limited customization

• Free accounts are restricted to connecting Gmail addresses only for sending email marketing campaigns.
• Linking a non-Gmail or non-Microsoft account requires a paid plan subscription or direct setup by a sales representative.
• Public API access for custom integrations is restricted and only available on high-tier Custom/Enterprise plans.
• Record selection limits on certain tiers restrict how many leads users can select or bulk-export simultaneously.
• No official standalone desktop apps or mobile apps (iOS/Android) were highlighted in the pricing pages.

Pricing plans

• FreeUSD0
  • • Unlimited transcription
  • • Unlimited AI summaries
  • • Zoom, GMeet, Teams, +more
  • • Transcription in 100+ languages
• ProUSD10/month
  • • Everything in Free, plus
  • • Video recording
  • • Download transcripts, summaries, recordings
  • • Personal Assistant
• BusinessUSD19/month
  • • Everything in Pro, plus
  • • Unlimited integrations
  • • Team analytics (for admins)
  • • Conversation intelligence
• EnterpriseUSD39/month
  • • Everything in Business, plus
  • • Custom data retention
  • • User groups
  • • Enterprise-grade Security

Website